Greenlight People Ltd is a recruitment agency which primarily exists to fill vacancies for clients and to help candidates find new roles. To achieve this, we have to collect and store data of candidates and employers to be able to fully represent both parties, under legitimate interest. We may also use candidate data for marketing purposes, such as sending updates on new roles or content related to them, where the user has opted in.
Contacting us about your data
If you want to contact us about the data that we have stored or how we manage it, please email us at firstname.lastname@example.org. Alternatively, you can write to us at
Data Protection Officer
Information we collect
During the recruitment process, we may collect the following information from candidates who have given us consent to hold and use their data:
- Job title
- Company name
- Contact information
- Including both phone number(s) and email(s)
- Demographic information
- Address, postcode and location preferences
- Experience and skillset
- Salary details
We may also store other information related to candidates such as what roles they are put forward for, interview performance, jobs secured, jobs rejected and the salary offered etc.
Data on a candidate, which is collected for legitimate interests, shall be retained for as long as needed to fulfil such purposes. You have the right to ask for this to be removed, amended or updated at any time and we will supply you with the data we hold on you upon request.
Who is collecting the information?
The data is being collected by Greenlight People Ltd and its employees, which is stored only on secured and licenced company platforms. Data may be shared with the employers who will use it to assess candidates and their suitability for positions.
How is it collected?
The majority of our data comes from job applications for our advertised roles into the business or the submission of CVs. This is normally via email, from job boards (3rd party websites) or to our consultant’s email inboxes from our website. We also collect data from publically available databases of candidates who have listed their CV to be viewable by agencies or employers. In all instances, candidates will be required to give consent for their data to be held on our systems.
Data is collected from a range of sources and uploaded onto our licenced company software and platforms. These sources may include CVs submitted to the business directly from both digital and offline sources, CV’s submitted indirectly through referrals, CV data from online job board sites, collected verbally over the phone or face to face, via text messages or online messaging.
We will also store data about individuals from clients and candidates who provide feedback on CVs and meetings by communicating verbally, in written form offline or online through emails, post, online messaging or telephone text messaging.
Why is it being collected?
Candidate data is being collected in order to help us to fill vacancies with our clients. We will always contact you and ask for consent before sending your details forward to clients.
How will it be used?
Candidate data will be used to create a profile once we have consent, so we can introduce the profile to an existing or speculative employer and help generate interviews for the candidate. It will be used for communication purposes so that employees of Greenlight People can communicate with and provide updates to the candidate. This information may also be passed to clients for communication reasons, to conduct interviews, provide offer letters or other direct communications.
We may also use candidate data for marketing purposes, such as sending updates on new roles or content related to them, where the user has opted in.
We also work within The Equalities Act 2010 and will use data appropriately to ensure fairness and compliance.
Who do we share data with?
Data will be shared with internal employees of Greenlight People to help find candidates a role. They will all have access to all of your stored data and can use this in accordance with their employment contracts. In addition, our employee’s employment contracts hold confidentiality clauses that operate within Information Commissioners Office requirements.
Data will be shared externally with speculative, new or existing clients by Greenlight People. These will include a range of people within the employer’s organisation who are in a position to make a decision on a candidate’s skills and experience for a job interview or employment.
What is the effect of this on individuals concerned?
Data will be used to create a profile and help employees from Greenlight People make a decision on whether candidates would be suitable for a role based on the data we hold. Employers will be supplied with the relevant information, such as your CV and salary expectations, to help them make a decision on a candidate’s suitability to the role.
Is the intended data use likely to cause objections or complaints?
No, we will always seek consent from a candidate for the use and storage of their data.
If you still wish to make a complaint please email us on email@example.com or the address above. You can also make a complaint to the Information Commissioner’s Office (ICO) at this address:
Information Commissioner’s Office
Your rights under GDPR
We take your rights very seriously and will adhere to the following:
- Your right to be informed
- Your right to access
- Your right to rectification
- Your right to erasure
- Your right to restrict processing
- Your right to data portability
- Your right to object
- Your rights in relation to automated decision making and profiling
We will hold your details on our file for as long as you are in any employment or deemed to be employable.
Upon request, Greenlight People will adhere to the rights listed above. If you want us to address or action any of these, please do so by contacting us at any time on firstname.lastname@example.org or on the address above. We will never transfer your data outside of the EU unless you have given us permission to do so.
Subject Access Request (SAR)
Upon request we will send a copy of the information we hold on you free-of-charge within one month of receipt of your request. Please provide us with your name and registered email address to ensure that we provide the right record.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial processes to safeguard and secure the information we collect and store.
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Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
From time to time we may make changes and updates to this policy in order to ensure your information and data is secure.